Senior Accounts Payable - Financial Services (ORACLE)

    • Job reference: 07122017lnh1
    • Type: Permanent
    • Location: City of London
    • Country: England
    • Industry: Accounts Payable Assistant
    • Salary: £30,000 - £35,000 per annum
    • Start: ASAP

POSITION: Senior Accounts Payable Specialist
DEPARTMENT: Finance Operations
REPORTING TO: Global Accounts Payable Manager
DIRECT REPORTS: None
LOCATION: London
WORKING HOURS: Monday to Friday, 9am-5.30pm (with flexibility where needed)
VACANCY TYPE: Permanent


ROLE SUMMARY:


The Accounts Payable team are an integral part of Global Finance Operations, and are responsible for
the processing and payment of all payables and expenses.
The Senior Accounts Specialist will be responsible for the processing and administration of invoices,
credit notes and employee expenses in a timely and accurate manner. This will involve proactively
managing the accounts payables ledgers for which they are responsible, ensuring that all invoices are
paid in accordance with payment terms.



KEY ACCOUNTABILITIES:



 Support and co-ordinate the daily activities of accounts payable executive(s) ensuring the
opening of post and scanning of invoices, recording expense reports received, along with
telephone and mailbox enquiries.


 Provide coaching to junior team members to ensure they achieve their potential.


 Process and check in a timely and accurate fashion, a high volume of supplier invoices and credit
notes.


 Analyse purchases by expense type (coding invoices), and produce timely and accurate reports.


 Match invoices to purchase orders and obtain invoice authorisation.


 Ensure key supplier accounts reconciliations are performed on a timely basis.


 Account for the correct treatment of tax for invoices, and ensuring accurate coding.


 Deal with queries and build relationships with internal and external customer.


 Provide daily, weekly reporting and ensure all outstanding items are proactively followed up
and resolved.


 Process staff expense claims and check they adhere to the Company’s published expenses policy.


 Co-ordinate and support internal and external audit requirements, ensuring all deliverables
met in an efficient manner.


 To fulfil additional / ad hoc duties in order to meet the needs of the business.



PERSON SPECIFICATION:



SKILLS:


 Skilled in Microsoft applications software (Word, Excel, PowerPoint, Outlook etc.)
 Good knowledge of Oracle Payables and Oracle I-expense will be beneficial



KNOWLEDGE:
 AAT Qualified/Studying (preferred)
 Excellent working knowledge of Accounts Payable and Procure to Pay Processes
 Understanding of Financial Services industry
 Understanding of accounting principles
 Preferable exposure to other elements of finance



EXPERIENCE:
 Ability to build strong trust based relationships at an international level
 Good technical skills in accounts payable including the ability to understand AP configurations
and opportunities for improvement
 Good organisational skills a proven track record of delivering multiple tasks concurrently
 Service orientated, adaptable and resilient to change
 Ability to react to changing requirements and adjust processes and approach
 Experience of continuous improvement methodologies, with a proven ability to analyse
problems, identify root causes and implement sustainable solutions


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