Accounts Payable Clerk

  • Location:

    London, England

  • Sector:

    Part-Qualified Finance

  • Job type:


  • Salary:

    £22000 - £24000 per annum + Benefits

  • Contact:

    Kane Pelgrom

  • Job ref:


  • Published:

    3 months ago

  • Duration:

    12 Months

  • Expiry date:


  • Startdate:


Accounts Payable Clerk

Role Summary:

The Accounts Payable Clerk is responsible for timely and accurate payment of invoices and reconciliation of accounts.

Key Role Responsibilities:

  • Process supplier invoices and refunds
  • Analyse purchases and code invoices by expense type
  • Obtain invoice authorisation
  • Enter invoices onto the finance system
  • Account for the correct treatment of VAT on expense invoices
  • Set-up and maintain supplier accounts
  • Manage the purchase order process, ensuring all internal requests are actioned within agreed time frames.
  • Reconcile supplier accounts and resolve differences
  • Perform bank reconciliations for operational bank accounts
  • Deal with supplier account queries to resolve queries promptly
  • Resolve significant issues (e.g. final demand letters) promptly
  • Perform payment runs (BACs, CHAPS, direct debits)
  • Send out remittance advices
  • Process property team member expenses and petty cash reconciliations
  • Monitor accruals for management accounts
  • Assist with purchasing, cash management and budgeting

Organisational Responsibilities:

  • Follows established policies and procedures by monitoring and ensuring compliance with regulatory requirements, organisational standards, and operational processes related to area(s) of responsibility and reporting violations or infractions to appropriate individual(s).
  • Demonstrates appropriate safe behaviours in accordance with Company, property, and departmental policies, procedures, and standards by immediately reporting any mechanical or electrical equipment malfunctions, employee/visitor/resident injuries or accidents, or other safety issues to appropriate individual(s).
  • Identifies areas for improvement, offers suggestions to improve efficiency and productivity, and implements ideas that achieve operational excellence.
  • Keeps abreast of current changes in technology, processes, and standards within the industry and area(s) of responsibility by attending internal and external training classes, research and/or subscribing to the internet or other professional publications, or utilising other appropriate method(s) to obtain business and professional information, and applies knowledge and practices to area(s) of responsibility.

Role Scope:

This role will look after a portfolio of properties and processes approximately 1000 invoices per month.

Key Relationships:

· This role reports to the Finance Manager.

· This role will regularly interact with a wide range of internal stakeholders which may include Senior Leadership, Regional Operations Managers, Community Managers and other colleagues in Property Operations, Investment and Development team members as well as members of Central Services teams such as HR, Finance, Sales and Marketing.

· Management of effective relationships with key external suppliers will also be required.

Knowledge & Qualifications:

· A good level of general education with good written and strong numerical skills

· Understanding of general accounting procedures

  • Knowledge of regulatory standards and compliance requirements

Experience & Skills:


· accounts payable experience

· Experience in using accounting systems and software (Yardi would be desirable)

· Proficient in using Microsoft applications, including intermediate skills in Excel

· Strong data entry skills

· Excellent interpersonal skills and a strong customer focus

· Good written and verbal communication skills

· Good attention to detail and methodical approach to work; takes pride in work

. Good organisational skills and ability to work to deadlines

. Positive "can do" attitude


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