Accounts Payable & Purchase Order Co-ordinator

Goodman Masson are delighted to be supporting a leading regulatory body that support health care professionals.

Job Summary: As a Purchase Order Coordinator, you will take charge of the entire Purchase Order process, ensuring smooth processing of purchase invoices on behalf of the organisation. You’ll work closely with the Finance Team and various departments to facilitate the creation of Purchase Orders and Receipt of Goods/Services through the Business Central Purchase Ordering System.

Key Responsibilities:

1. Guidance and Support: Provide comprehensive guidance and support to purchasers and approvers on the organisations Purchase Ordering system. This includes setting up new suppliers and Purchase Orders while ensuring compliance with relevant policies and procedures.
2. Process Refinement: Assist each department in refining processes and defining roles and responsibilities for Purchase Order creation to ensure seamless alignment and efficiency.
3. Query Resolution: Take a leading role in addressing all Purchase Order related inquiries from internal stakeholders, ensuring prompt resolution and support for users.
4. Compliance Management: Collaborate with Accounts Payable Officers to proactively manage purchasers and approvers who are non-compliant with the purchasing process. Offer timely interventions and effective re-training to ensure on-time payment of supplier invoices.
5. Training Material Management: Update and maintain training materials, ensuring the availability of a robust and well-received set of resources for ongoing use.
6. System Enhancement: Support the Financial Controller in the development and enhancement of the Purchase Ordering system. Ensure its continued effectiveness by identifying and resolving inefficiencies in both the system and processes.
7. Process Optimisation: Take initiative in exploring Purchase Order issues and generating new ideas to drive accounts payable processes and system efficiency’s. Ensure robustness, suitability, and alignment with auditor’s expectations.
8. Additional Support: Assist the wider finance team with ad hoc tasks, analysis, and Finance & Procurement related queries to ensure the department’s needs are met.

Required Knowledge and Skills:

• Excellent verbal and written communication skills with confidence in liaising with internal contacts.
• Proficiency in using Purchase Order software, Microsoft Excel, and Outlook.
• Ability to work both independently and as a member of a small team.
• Strong organisational and administrative skills with keen attention to detail.
• Ability to work under pressure, meet deadlines, and adapt to changing priorities.
• Familiarity with risk management, health and safety, information security, data protection, and business continuity procedures.
• Understanding and application of diversity and equality policy and practice relevant to the role.
• Familiarity with 3-way matching Purchase Order systems (Desirable).
• Minimum of 2 years of experience in a similar Accounts Payable role (Desirable).

In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.