Junior Accountant
Main duties of role:
To supervise the day-to-day activities of the Purchase Ledger process
To provide cover for the day to day Sales Ledger activities for Wealth Planning (Pensions)
To prepare each of the daily banking/regulatory controls (shared task)
KEY RESPONSIBILITIES:
1.
Purchase ledger
To supervise the Purchase.Ledger mailbox, ensuring all invoices are printed and scanned onto Kontrolla Workflow
To provide cover on the daily activities performed within the Purchase Ledger function
Checking and posting of workflow invoices to Sun through Konducta Workflow
Dealing with new suppliers - ensuring compliance with departmental procedures and Procurement Policy
Ensuring that suppliers are paid in accordance with the terms of the invoice
Chasing Supplier Contracts and maintenance of Supplier database (in Excel)
All payment runs are reviewed and invoice values and bank details are checked against mandates held
Maintenance of workflow / chasing authorisers / setting up authorisers and employees
Maintenance of supplier accounts on Sun Systems
As a 'Finance checker' to review purchase invoice coding on Konducta Workflow (invoices <£1,000)
2.
Employee Expense Claims and Egencia
Process employee expense forms on a daily basis in accordance with current procedures
Monitor compliance with Expenses Policy, assisting employees with queries
To review weekly MI on travel using Egencia and distribute to Approvers for comment
3.
Sales Ledger - Wealth Management (Pensions)
To provide cover for the day to day administration and accounting for Pensions income:
Production of all SSAS and SIPP invoices
Production and distribution of the SSAS invoicing lists to consultants
Maintenance of the Recurring Invoices (RI) module of Sun Accounts and Fee Debtor accounts within Ledger Accounting
Ensure that credit notes are properly authorised
Ensure payment of pension fees (SSAS and BSPP) is made on a timely basis by processing internal transfer requests and open authorities
Dealing with all queries in relation to Pension invoices
4.
Bank Reconciliations and Company receipts (shared task)
To provide cover for the daily preparation of Bank Reconciliations for the office bank accounts.
To provide cover for the daily processing of company receipts
5.
Daily Controls (shared task)
Production and distribution of the daily controls:
Liquidity controls
Capital adequacy calculation (COREP)
Balance Sheet and Off Balance Sheet - daily movement
Profit & Loss
Interest Earning reports
Review any daily issues arising from the controls and document on the control pack prior to sign off
6.
Month end Tasks
To assist in the month end tasks:
Review and maintenance of the Aged Creditor Reports
To reconcile and post the monthly MID transactions through Globus
To chase operational risk for update on losses to accrue
Post platform fees via data capture
Loan fees file
Extract Business Objects files required for KBL reporting
To prepare the monthly Expense Accrual files (Workflow, Insurance and General Accrual) and post to SUN
To reconcile and post the monthly VISA charge card postings
To prepare MGTAC file for Expenses
To prepare all the expense analysis for local management and group procurement
To prepare the monthly cashbook for the Staff Pension Scheme
8.
External Auditors and Year end
To be responsible for assisting the external auditors with analysis and support
To assist the Financial Controller and Financial Accountant with the preparation of the Statutory Accounts
9.
VAT
Monthly Reconciliation of Input VAT and prepare Quarterly summary
10.
Develop oneself
To develop own professional expertise through on the job training, formal training and, where appropriate professional qualifications.
11.
Other duties
Filing, archiving, and carry out any other duty as may reasonably be required.
