Management Accountant - Maternity Cover

  • Location:

    Croydon, Surrey

  • Sector:

    Education

  • Job type:

    Temporary

  • Salary:

    Up to £40000 per annum

  • Contact:

    Phil Southern

  • Job ref:

    MAPS2019_1571654124

  • Published:

    about 1 month ago

  • Expiry date:

    2019-11-20

  • Start date:

    ASAP

  • Consultant:

    Phil Southern

The Harris Federation, based in East Croydon are looking to recruit a skilled Management Accountant to begin work with them as soon as possible. This would suit a strong QBE/Part qualified Accountant, who is on short/no notice period.

The role is part of the Head Office finance team, reporting to the Financial Controller. There are several key areas of responsibility, with responsibility for overseeing effective running of the Accounts Payable function, management of one member of staff, monthly management accounts preparation, monthly reconciliations and general support to other roles within the wider finance team.

  1. Management of the Purchase Ledger

To ensure supervision and oversight of the Purchase Ledger by managing a member of staff to ensure they perform the following:

  • Schedule and communicate future BACS run dates
  • Set up, update and maintain supplier accounts for the whole Federation on PS Financials
  • Coding Head Office invoices and posting to PS Financials
  • Processing payment runs via BACS accurately to the scheduled deadlines
  • Reconciling supplier statements
  • Resolving supplier queries and issues
  • Managing the Finance mailing inbox
  • Downloading monthly online bank statements and importing them into PS Financials
  • Manage the Accounts Payable Assistant and review the accuracy of their work
  • Other ad-hoc duties to support the Finance Team
  1. Monthly Management Accounts

To prepare the accounts for the departments of the Head Office function including the consolidation of those departments:

  • Using Vision, download from the accounting software the trial balance of the departments
  • Calculate any prepayments and accruals for Head Office
  • Check recharges are included from Payroll
  • Prepare monthly report and narratives to explain key variances
  • Balance sheet reconciliations including problem solving and interaction with other Head Office departments
  1. Management of the Grant Claims process

With support of your direct report, maintain the funding received from the Department for Education (DfE) for capital projects undertaken at the schools.

Main Duties and Responsibility

  • Preparing and submitting claims to the DfE for funding of existing capital building works
  • Maintaining spreadsheet records of spending against grants received
  • Liaising with the DfE and suppliers with regards to funding and payment of supplier invoices
  1. Accounts Reconciliations & Returns
  • Prepare the first draft of monthly Federation balance sheet reconciliations and assisting in clearing review points
  • Ownership of all aspects of cash management (weekly cash forecasting, coordinate overdraft prevention with the FC, report progress on clearing all debtors)
  • Run monthly the inter academy matrix, sending cluster statements to the Senior Finance Business Partners and monitoring Finance Business Partner progress on clearing IA reconciling items
  • Quarterly gift aid claims
  • Year-end support by doing annual depreciation checks, answering auditor requests for grant audits, assisting with completing IA reconciliations and ad-hoc audit requests
  • Year-end identification and preparation of prepayment journals through a review of Federation BACS runs made before year-end
  • Prepare annual P11D return
  • Prepare annual PSA return
  • Other ad-hoc duties to support the Financial Controller and wider Finance Team.

Skills/Attributes Required

  • Understanding and application of the creation of a management accounts pack
  • Comfortable with managing a junior member of the team
  • Good team working, communication and interpersonal skills
  • Knowledge of finance transactional processing on a finance system
  • Understanding of accounting concepts
  • Experience of accounts payables, payment risks and dealing with payment issues
  • Working knowledge of Excel (intermediate)
  • Ability to work to deadlines
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