Procurement Specialist (SINGAPORE)

Procurement Specialist
Singapore
Competitive Salary
Hybrid Working

About the company

This company is an energy company. They concretely support a just energy transition, with the objective of preserving our planet and promoting an efficient and sustainable access to energy for all. Their work is based on passion and innovation, on their unique strengths and skills, on the equal dignity of each person, recognizing diversity as a key value for human development, on the responsibility, integrity and transparency of their actions. They believe in the value of long term partnerships with the countries and communities where they operate, bringing long-lasting prosperity for all.

Essential responsibilities:

• Transmit to the Supplier Qualification function the information necessary to update the qualification of its suppliers;
• Transmit on regular basis to the Corporate Procurement function the relevant contracts and order list/database, against the corporate data reporting regulations/provisions;
• Upon receipt of the needs expressed (Purchase Request), verify that the file constituted (technical content, technical annexes) can be transmitted for examination (call for tender) to suppliers. Complete or have completed as necessary the files in order to launch the calls for tender.
• Upon receipt of the tender responses, review them, synthesize the information, and if necessary, have the suppliers complete the missing information. Transmit the technical answers to the applicants if necessary.
• In collaboration with the applicants, participate in the complementary studies and elaborate if necessary, the documents for the additional information.
• After receiving the agreement of the applicant, write the order and send it to the selected supplier. Follow up on the proper execution of the terms of the order, make the necessary follow-ups.
• Verify that the files processed contain all relevant information.
• Ensure compliance with health and safety and environmental regulations, the Code of Conduct, Model 231 procedure in purchasing documents and the Code of Ethics as soon as it is applied
• As purchasing professional, he/she is aware of the imperatives of impartiality and confidentiality that accompany the performance of his/her duties.
• Contribute to the efficient functioning of the QHSE Management Systems (ISO 9001/ OHSAS 18001/ISO 14001/ ISO 50001)
• Ensure that suppliers consider our needs and specifications.
• Participate in supplier evaluation processes, auditing them if necessary.
• Participate in the processing of incident and anomaly reports, and in the processing of disputes with suppliers.
• Apply and ensure the application of health, safety and environmental rules in purchasing documents.
• Manage the documentation required in the field, participate in the drafting of procedures and instructions.
• Ensure that the wording of orders issued is clearly legible.
• Report regularly to his/her superior on his/her activities (activity report).

Qualifications/Requirements:

• Min. Bachelor’s degree (CIPS Level 4 Diploma or higher will constitute a strong plus)
• 5+ years’ experience in Purchasing and Procurement
• Knowledge of purchasing techniques, standards and regulations applicable to the field.
• Knowledge of purchasing processes.
• Negotiation and argumentation skills.
• Knowledge of Quality and Safety Management Systems.
• Independent, proactive and ability to work with little to no supervision.
• A leader and team player with a cando attitude
• Strong interpersonal, communication and customer service skills, especially working with international suppliers
• Fluency in English
• The knowledge of Mandarin, Malay, Hindi, Korean and any other Asia Pacific Language will constitute a strong plus

In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.