Senior Administrator

  • Location:

    City of London, London

  • Sector:

    Banking Operations

  • Job type:

    Permanent

  • Salary:

    £30000 - £35000 per annum

  • Contact:

    Chris Wilcox

  • Job ref:

    22012019GR_1548147900

  • Published:

    about 2 months ago

  • Expiry date:

    2019-02-21

  • Startdate:

    ASAP

We are recruiting a dynamic Administrator within our vibrant Human Resources Department to provide a high standard of service to the HR Business Partners, HR Manager and Global Head of HR. The candidate will be required to support this organisation with general HR administrative duties and act as a point of contact for the HR team. The key responsibilities of the HR Administrator are to:

· Work as part of the HR team to support team development and improve the service provided

· Manage the administration associated with the employee life cycle and coordinate weekly and month-end checklists for the HR team

· Create, run and analyse HR reports for the HR Business Partners to support the effective management of people within the business

· Update the relevant systems and provide administration cover to the HR team and ad hoc diary management for the Global Head of HR

· Be a proactive point of contact for enquiries from employees being the main point of contact for day-to-day HR queries, maintaining the HR inbox daily (using Zendesk)

· Ensure all electronic HR files, databases, are kept up-to-date at all times, identify any data gaps and rectify

· Maintain accuracy of data within Sage People

· Monitor holiday and sickness regularly

· Provide submission of contracts of employment and draft extension and transfer letters

· Update communication on the Portal/Intranet

· Communicate with the recruitment team on the status of signed contracts

· Onboard new joiners UK and abroad within the graduate scheme and experienced hires

· Coordinate the induction schedules for new joiners and regularly update presentation slides

· Follow up with managers to ensure the probationary period is concluded, support the HR Business Partners with settling in meetings and action all relevant correspondence, including employee referral payments

· Prepare agenda items for the weekly HR team meeting

· Compliance - initiate and monitor all employee background checks and ensure the smooth processing of HireRight checks for new joiners

· Assign managers and buddies to new joiners

· Ensure the leaver process is maintained, prepare letters to employees leaving the business, calculate any outstanding holiday and benefits for submission to payroll

· Conduct some exit interviews, collate and analyse staff exit interview data

· Payroll - check employee data (joiners, leavers, temps, additions, deductions) providing payroll cover in the team's absence

· Process employment and tenancy references

· Provide performance management administration support

· Assist on ad hoc projects, providing support where required

· Have general administrative duties.