Administration

Senior Project Manager

£0.00 - £450 per day

Oxfordshire

Duration:
3 months
Expiry date:
2022-08-28
Start date:
ASAP
Job type:
Contract
Job ID:
BBBH122898

About the role:

A Leading education and publishing Institution is looking for a Senior Project Manager to join them on a 3 months’ contract on a Part time basis. Complete remote working

The project manager’s role is to support on a large scale Primary Literacy release, manage and facilitate the successful delivery of the project and have overall responsibility for the initiation, planning, design, execution, monitoring, controlling and closure of the project.

Key Responsibilities:

project manage and drive forward all aspects of project including:

  • Sales support material
  • Marketing material
  • Driving forward all necessary product admin such as ensuring ISBNs are created on time, contracts are signed etc
  • Leading and facilitating problem solving in digital team meetings.
  • Scope & Success Criteria,
  1. to ensure that the full project team is fully understands and agrees to the scope of the project, their responsibilities and the success criteria that need to be met
  • Risk Management
  1. Identify potential risks to meeting all agreed dates in schedule and whether there will be any impact to quality parameters in meeting dates. Take a solutions-focused approach and proactively outline mitigations
  2. Manage and respond to risks on a regular basis, keep risk status and RAG rating up to date in the risk log
  3. Report risks via a risk log in Smartsheet and discuss all risks with the CDM and Product Manager.
  4. Ensure RAG rating is accurate and follows company guidelines
  5. Work with the organisation (CDM, editorial lead, product manager, R&P, media team, design team, and any other stakeholders as needed) to discuss and resolve time, quality, budget issues as necessary.
  • Communication, governance and reporting
  1. Establish with project team relevant meetings and frequency and attendees. Lead meetings as appropriate. Institute additional meetings where necessary, whilst ensuring meetings are streamlined and the project is working in an efficient way.
  2. Lead weekly status and/or risk and issues meeting, getting appropriate actions agreed, owners allocated, and timeline agreed.
  3. Regularly review the purpose and effectiveness of meetings to ensure they are relevant, effective and necessary. Challenge team members on non-attendance if this is having an impact on the usefulness of meetings.
  4. Always set an agenda for meetings including AOB/questions and include these in calendar invitations. Stick to allocated time for agenda points and start and finish meetings on time. Keep meetings on track
  5. Providing regular progress updates against release dates, risks and issues – should be to an agreed view e.g., confidence levels. To include RAG rating.
  6. Make sure blockers, actions and decisions are clearly logged, communicated and followed up on.
  7. Ensure all attendees are engaged; effectively facilitate meetings, and use techniques to ensure inclusion if appropriate, e.g., ensure all attendees give updates/contribute
  • Schedule Management and Workflows
  1. Own and update project Smartsheet schedules, working with the project team to ensure schedules include the correct tasks, dependencies and key milestones to ensure on-time delivery. This project is time-sensitive, so daily schedule updates are required.
  2. Establishing the most effective workflow and proactively putting in place changes to processes and ways of working wherever efficiencies can be made.
  3. Ensure workflows take into account interdependencies, potential bottlenecks and blockers, follow lean principles, and will support on-time delivery of the project.
  4. Follow company’s schedule templates where these are available
  5. Collaborate with digital stakeholders to ensure schedules fully capture the digital workflow.
  6. Come up with creative solutions as necessary to keep to schedules and market needs.
  7. Report any schedule changes and associated impact to the Content Delivery Manager
  • Resource management
  1. Anticipate resourcing issues / bottlenecks and working with Product Manager and Content Delivery Manager to resolve them ahead of time. Creating a clear resource plan from schedules and ensuring gaps/bottlenecks are resolved.
  2. Escalate to the Content Delivery Manager where there are supplier resourcing or quality issues.
  3. Look ahead at upcoming work, ensure the project team is aware of their upcoming tasks and issues and blockers are surfaced and resolved ahead of time.
  • Stakeholder Management & Team Liaison
  1. Identify key stakeholders in the project and ensure that they are managed and communicated with effectively and as necessary to deliver the project.
  2. Ensure roles and responsibilities are clearly communicated and updated where required.
  3. Collaborate with editorial, design and build suppliers on the project to ensure project progress is being accurately tracked.
  4. Liaise with all suppliers/stakeholders about required outcomes and receive confirmation about meeting outcomes where the project manager isn’t present.
  5. Meet with team members as required to review actions against agreed deadlines, get progress updates and help them plan their capacity and priorities; chase team members to remind them of upcoming or late work.
  • Retrospectives/Post Project Review
  1. Organising and leading retrospectives, capturing lessons learned and implementing these on the project where possible.
  2. Use techniques to ensure inclusion so that all team members contribute to lessons learned/retrospectives
  3. Drive the team forward to work in the most efficient way and eliminate waste/duplication
  4. During the project, track and log how well the project is progressing, how the project team are working and delivering to agreed outcomes, areas of strength and success and areas that are weak, could be improved. Review unnecessary activities and potential process improvement. Share this information in the appropriate way and forums.

Experience and Qualities:

  • 3 years or more in Project Management
  • Previous experience in publishing is advantageous
  • Ability to build strong relationships with the project team
  • Authority and confidence to lead the team even through challenging times
  • Confidence to question and find out unknowns
  • Proactive and feel empowered to make decisions or bring them to the table for discussion
  • Ability to motivate the team, encourage open discussions and be supportive
  • Clear communicator

Benefits:

  • Paying up to £450 p.d.
  • Complete remote working arrangement

In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.

Duration:
3 months
Expiry date:
2022-08-28
Start date:
ASAP
Job Type:
Contract
Job ID:
BBBH122898

Sounds good?

Does this role sound like the right for for you? Apply using the form and one of the Goodman Masson team members will get back to you as soon as possible. Good luck!

Apply for the role


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