Sole Accounts Payable Controller (Yardi) - Study Support incl

  • Location:

    City of London, London

  • Sector:

    Part-Qualified Finance

  • Job type:

    Permanent

  • Salary:

    £30000 - £35000 per annum + Study Support and Bonus

  • Contact:

    Louis Nwosu-Hope

  • Job ref:

    25012019lnh_1548430292

  • Published:

    9 months ago

  • Expiry date:

    2019-02-24

  • Startdate:

    ASAP

Job Holder:

Reporting to: Finance Director

Role: Senior Accounts Payable Coordinator

Lateral relationships: Finance (both Europe and US), all business departments, external vendors

Knowledge/Skills/Experience

Essential

· 5+ years Purchase Ledger experience

· Ability to work in a dynamic environment

· System integration experience

· Ability to solve problems and resolve queries in a timely manner

· Excellent attention to detail

· Team player

· Excellent working knowledge of excel (v-lookups/ Pivot table) and word

Desirable

· Property/Real Estate/Construction experience

· Yardi

Behavioural Competencies

· Professional Integrity

· Unrivalled Service Excellence

· Effective Communication

· Commercial Responsibility

· Results Orientated

· Team Working

· Developing Self & Others

Role Purpose: Responsibility for European Accounts Payable, currently operating in the UK and Germany, with a quickly expanding portfolio of locations to manage across Europe. To develop a strong control environment, ensure invoices and statements are processed efficiently and that all suppliers are paid in a timely manner. Work closely with the finance team to identify any potential problem areas and ensure effective communication with internal and external stakeholders.

Responsibilities

  • Process incoming invoices into Yardi, the new accounting system. Ensure correct coding and billing details of each invoice. Maintain the relevant filing systems are maintained both in hard and soft copies
  • Proactively manage Accounts Payable ageing and any debit balances on the purchase ledger
  • Lead all communications with vendors including supplier queries, credit notes, changes to vendor information including bank details
  • Assistance with new vendor onboarding process
  • Work with other departments to ensure the new PO process is adhered to and ensure no delays in payments including approval of invoices within Yardi
  • Reconciliation of supplier statements, ensuring all issues are fully dealt with, i.e. copy invoices obtained; queries resolved
  • Run the payment run and increase frequency of this to bi-weekly (currently monthly)
  • Ensure all relevant data is input accurately into the service charge accounting system and that all service providers are paid in a timely manner
  • Bank reconciliations on a weekly basis
  • To perform general accounting system and filing housekeeping to maintain integrity of the accounting information
  • Ownership of the Accounts Payable policies and procedures in Europe, with the assistance of the US teams to ensure this is kept up to date and adhered to by the business with appropriate communications
  • Assist with projects and process development to improve the processes and procedures of the team and the department
  • General ad-hoc duties as required

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