Accounts Assistant

£15 - £17 per hour


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About the role:

Job Description – Accounts Assistant

Job Summary

Support the finance department and financial controller by completing routine clerical and accounting tasks. Responsible for day-to-day transactional accounting.

The job can be performed part time, 5 mornings a week, working 4 hours, 20 hours per week.

Key Responsibilities

Maintain an accurate and complete record of accounts payable for the business:

  • Accurate posting of accounts payable invoices to correct nominal ledger codes in Sage Line 50 (matching, batching, coding)
  • Matching purchase orders from CRM system and goods received notes to invoices posted on accounting system
  • Obtain approvals from budget holders for invoices not authorised via the PO process
  • Liaise with suppliers to validate change of supplier details, resolve queries and general communications
  • Prepare and present weekly payment runs to Financial Controller and CFO. Once signed off, set up payments in Sage Line 50 and online banking platform
  • Prepare weekly forecast of payments for outstanding AP invoices
  • Maintain accurate forecast of payments to suppliers for outstanding invoices to feed into weekly cash flow forecast
  • Reconcile credit card transactions and upload these to the correct nominal ledger codes in Sage Line 50

Maintain accurate and up to date record of bank account transactions:

  • Post daily bank transactions in Sage Line 50 (payments, direct debits and standing orders)

Ensure recharged expenses are accurately billed to clients:

  • Analyse purchase invoices to see what needs to be recharged to clients
  • Ensure recharged expenses are billed out to clients in a timely manner in accordance with deadlines set
  • Reconcile recharged expenses to the balance sheet on a monthly basis.

Month end:

  • Adhering to the month-end timetable published by the Financial Controller
  • Carrying out tasks allocated

Support the Finance Team:

  • Management of the Accounts mailbox in conjunction with other team members


  • AP
  • Sage50
  • Solid Excel and Outlook skills
  • Excellent communication skills – verbal and written
  • Highly organized

Benefits & Info

  • Part time
  • £15-17 ph
  • Rolling contract
  • full benefits included

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