Accounts Payable Specialist - Global Media Firm (Paddington)

  • Location:

    City of London, London

  • Sector:

    Part-Qualified Finance

  • Job type:


  • Salary:

    £30000 - £35000 per annum

  • Contact:

    Louis Nwosu-Hope

  • Job ref:


  • Published:

    12 months ago

  • Expiry date:


  • Start date:



This is a standalone AP Control position within a major European PR Agency. The role offers the opportunity to take full control of the end-to-end process and improve existing procedures within the invoice-processing cycle. The successful candidate will also be fully of managing the relationship with the six European entities and their corresponding banks.

Roles and responsibilities

  • Vendor invoices - reviewing and processing vendor invoices received in a timely manner; resolve any queries with vendors and ensure a good relationship is established; responsible to communicate to vendors any changes to our policies and refreshers annually

  • Purchase orders - maintain listing of outstanding purchase orders in Maconomy with explanation on old items; prepare a monthly listing of POs to be closed for FD; liaise with employees to ensure they are aware of our PO policy and they understand how to raise POs in Maconomy

  • Employees expenses - review and submit in a timely manner all employees' expenses; accurately post them in line with VAT requirements and company requirements; liaise with employees for any issues; provide training support for employees on how to prepare an expense form in Maconomy

  • Payments - prepare weekly payments runs in HSBCnet for all vendor invoices and employees' expenses due; prepare also monthly intercompany payments within the deadline as well as the agencies payments following receipt of funds from the client

  • Reports - update with commentaries month end AP reports created by FD for any balances over 60 days; use them as basis for the following months to solve any issues

  • Bank transactions - daily posting of bank transactions in Maconomy; print all available client receipts details from HSBCnet to keep in the remittance folder; prepare a monthly activity report for SOX purposes to ensure all payments had a dual signature

  • VAT Return - support FD in the preparation of VAT returns for all entities

  • Intercompany - ensure deadlines are met and any mismatches dealt with before month end for correct and accurate reporting

  • Sarbanes Oxley compliance - ensure SOX compliance is followed and liaise with FD in a timely manner if any concerns/issues arise

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