Financial & Systems Accountant

  • Location:

    London, England

  • Sector:


  • Job type:


  • Salary:

    £50000 - £55000 per annum

  • Contact:

    Phil Southern

  • Job ref:


  • Published:

    about 1 year ago

  • Expiry date:


  • Consultant:

    Phil Southern

A UK wide Charity based in London are looking to recruit a strong Financial Accountant who has strengths and interest in system integration and process improvement. You will be responsible for the maintenance of the accounting software including day to day help-desk queries, training, reporting and development of the software, to obtain maximum benefits from its use to meet the needs of the Central Office and multiple sites.

  • To provide helpdesk support for the accounting system, PSF, and other co-related queries.
  • Provide one to one additional training as required on the use of the accounting system and assist other members of the Finance team in the research and delivery of training needs identified when applicable.
  • To provide standard annual training programs to schools and members of Central Office on the accounting system including quick aids and basic excel skills including Smart View reports as part of the bank of training programs provided by the Curriculum and Training Manager.
  • Maintenance of the accounting software including creating new nominal codes and ledgers, month end and VAT close periods. Update divisional nominal coding/ledger lists and distribute as necessary. Setting up new users/deleting old users and providing access levels as authorized to do so.
  • Maintain supporting records of the close and roll forward of all I&E and Balance sheet amounts to the correct reserve funds at the year end.
  • Responsible for weekly interfaces of the expenses and purchase order system, Concur, and PSF including control checks to ensure that the interface is working effectively and avoids the need of manual adjustments. Ensure that the good receipt notes have been correctly processed on PSF. Monthly review of commitments and reconciliations as relevant.
  • Responsible for monthly interfaces of payroll, including control checks to ensure that the interface is working effectively and avoids the need of manual adjustments. Monthly reconciliation with Mazars and HR records.
  • Monthly reconciliation of the general annual grant (GAG) received from the ESFA and timely transfer of cash to schools' books for review and sign off by Financial Controller. Monitor debtors' balances and the ESFA remittance advice. Liaise with the Financial Planning Manager for IT recharges to be deducted from the GAG.
  • Reconciliation of all the payroll liabilities control accounts, the pension liabilities, staff advances on a monthly basis for review and sign off by the Financial Controller.
  • Reconciliation of all the bank control accounts on a monthly basis for review and sign off by the Financial Controller. Liaise with the Senior Finance Officer and Financial Accountant for weekly posting of transactions.
  • Reconciliation of intercompany balances for the network including loans.
  • Responsible for the management of daily cash flow, long term forecast and Treasury. Preparation of performance reports for the Risk and Audit Committee, Management Team meetings and ESFA as required.
  • Produce monthly consolidated Creditors and Debtors ageing reports for review by the Senior Finance Officer and Financial Accountant.
  • Provide a report of all the journals > £3K produced in the organisation at the end of each month for review by the Financial Controller.
  • Assist in the preparation of the year end audit files and draft notes of the statutory accounts for the Group and subsidiary entities in accordance with Charities SORP, Companies Act and GAAP. Liaise with auditors and ensure timetable and deadlines are met.
  • Responsible for coordinating with ICT System Integration Manager the testing and installation of new builds/upgrades in the PSF and Concur software in a timely manner.
  • Provide support in the design and implementation of key reports through Smart View or other means to facilitate timely and decisive information to management as and when required.
  • Development of the rules engine to automate as much as possible recurring monthly example depreciation charges.
  • To work closely with the relevant member of the ICT Systems and Projects team on the development of future interfaces and finance systems development and the testing thereof.
  • Manage and maintain the purchase ledger records for changes in addresses, bank details and duplicated supplier accounts. Responsible for setting up new supplier's details on PSF across the organisation and maintain hard copy records.


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